Drafting an organised South Korea tourist visa cover letter is often the trickiest part of the application process.
In my previous guide on getting our South Korea tourist visa approved in 5 days, I mentioned that the paperwork for Indian citizens can be heavy. But if there is one document that ties your entire application together, it is the Cover Letter.
Think of the Cover Letter as your “sales pitch.” It tells the visa officer exactly who you are, why you are visiting their beautiful country, and—most importantly—how you will pay for it.
Since we applied as a family of three (Dad, Mom, and Toddler) using a “Hybrid Sponsorship” strategy, our letters had to be precise. To save you the headache of drafting them from scratch, here are the exact templates we used.
Note: These templates are based on our successful application in September 2025. Text in [brackets] indicates where you need to fill in your own details. Also, the template is for both working parents having a toddler. Always check the official KVAC website for the latest updates.
1. South Korea Tourist Visa Cover Letter (Main Applicant)
Use this for the primary earner who is sponsoring the trip.
Why this works: It clearly lists your employment details (proving ties to India) and outlines the financial plan for the whole family.
[Your Name]
[Address]
[Email], [Phone]
[Date]
To,
The Visa Officer,
Republic of Korea,
Chennai [Modify this according to the specific embassy where you are submitting your application]
Subject: Application for Tourist Visa to South Korea (Family Travel)
Dear Sir/Madam,
We would like to submit our application for tourist visas to the Republic of Korea. The applicants are:
[Primary person name who is the major sponsor, ([Passport no.])]- Self
[Spouse name, ([Passport no.]]- Wife
[Toddler name, ([Passport no.])]- Daughter/Son (Minor – [Age])
We plan to travel from [Arrival Date in South Korea] to [Departure Date from South Korea] for a [No. of days]-day family vacation to explore South Korea’s culture, heritage, cuisine and scenic attractions in Seoul and Busan.
I, [Your name], work with [Company name] as a [Designation], while my wife [Wife’s name] works with [Wife’s company name] as a [Wife’s designation]. Our respective employers have approved our leaves for the travel period, and the supporting letters are enclosed with this application.
The travel will be jointly funded by both of us. I will be covering the majority of the expenses including travel and accommodation while my wife will manage daily expenses and local sightseeing during the trip. We have sufficient funds to comfortably cover the entire trip, and have enclosed supporting financial proofs including salary slips, bank statements, fixed deposits, recurring deposits, and mutual fund investments.
Enclosed herewith are the following supporting documents for your kind perusal:
• Original Passport
• Completed visa application form
• Employment proof (No Objection Certificate)
• Salary slips (last 1 year)- [If you have received significant less salary for a month because of Income tax deduction, you can specify here]
• Income Tax Returns (last 2 years) & PAN card
• Bank statements (last 6 months, sealed & stamped)
• Fixed Deposit (multiple banks) / Recurring Deposit / Mutual Fund statements
• Address proof
• Health condition form
• Detailed travel itinerary
• Confirmed flight tickets and hotel bookings
We assure you that we will comply with all the laws of the Republic of Korea and return to India after our trip.
Thank you for your time and consideration. I look forward to a favorable response.
Yours sincerely,
(Signature)
[Your Name]
2. South Korea Tourist Visa Cover Letter for Spouse
Even though she is being sponsored, she should submit her own cover letter to clarify the “Joint Funding” arrangement.
[Wife’s name]
[Address]
[Email], [Phone]
[Date]
To,
The Visa Officer,
Republic of Korea,
Chennai [Modify this according to the specific embassy where you are submitting your application]
Subject: Application for Tourist Visa to South Korea (Family Travel)
Dear Sir/Madam,
We would like to submit our application for tourist visas to the Republic of Korea. The applicants are:
[Wife’s name, ([Passport no.])]- Self
[Spouse name], ([Passport no.])]- Husband
[Toddler name], ([Passport no.])]- Daughter/Son (Minor – [Age])
We plan to travel from [Arrival Date in South Korea] to [Departure Date from South Korea] for a [No. of days]-day family vacation to explore South Korea’s culture, heritage, cuisine and scenic attractions in Seoul and Busan.
I, [Wife’s name], work with [Company name] as a [Designation], while my husband [Husband’s name] works with [Husband’s company name] as a [Husband’s designation]. Our respective employers have approved our leaves for the travel period, and the supporting letters are enclosed with this application.
The travel will be jointly funded by both of us. My husband will be covering the majority of the expenses including travel and accommodation while I will manage daily expenses and local sightseeing during the trip. We have sufficient funds to comfortably cover the entire trip, and have enclosed supporting financial proofs including salary slips, bank statements, fixed deposits, recurring deposits, and mutual fund investments.
Enclosed herewith are the following supporting documents for your kind perusal:
• Original Passport
• Completed visa application form
• Employment proof (No Objection Certificate)
• Salary slips (last 1 year)
• Income Tax Returns (last 2 years) & PAN card
• Bank statements (last 6 months, sealed & stamped)
• Fixed Deposit (multiple banks) / Recurring Deposit / Mutual Fund statements
• Address proof
• Health condition form
• Detailed travel itinerary
• Confirmed flight tickets and hotel bookings
We assure you that we will comply with all the laws of the Republic of Korea and return to India after our trip.
Thank you for your time and consideration. I look forward to a favorable response.
Yours sincerely,
(Signature)
[Wife’s Name]
3. South Korea Tourist Visa Cover Letter for Toddler
[Father’s name] and [Mother’s name]
[Address]
[Email], [Phone]
[Date]
To,
The Visa Officer
Republic of Korea
Chennai [Modify this according to the specific embassy where you are submitting your application]
Subject: Application for Tourist Visa to South Korea (Family Travel)
Dear Sir/Madam,
We are applying for a Tourist Visa to the Republic of Korea on behalf of our minor daughter, [Daughter’s name], [Passport no.], [Age], who will be accompanying us on our family trip. We plan to travel together from [Arrival Date in South Korea] to [Departure Date from South Korea] for a 15-day family vacation to explore South Korea’s culture, heritage, cuisine, and scenic attractions in Seoul and Busan. We have also enclosed a leave approval letter from her school confirming her leave for the travel period.
We, [Father’s name] [Father’s Passport no.] and [Mother’s name] (Mother’s Passport no.), are her parents and take full responsibility for her travel, stay, and well-being during this trip. The expenses for her travel will be borne jointly by us. A separate Sponsorship Letter has been enclosed for her application, along with our financial documents.
We assure you that we will comply with all the laws of the Republic of Korea and return to India after our trip.
Thank you for your time and consideration. We look forward to a favorable response.
Yours sincerely,
(Signature)
[Father’s name]
(Signature)
[Mother’s name]
4. The Sponsorship Letter (Husband to Wife)
This is the critical document for the “Hybrid” strategy. It confirms you are paying, but allows your wife to show she is independent.
Important: This must be printed on a plain A4 sheet and signed by you (the sponsor).
[Husband’s name]
[Address]
[Email], [Phone]
[Date]
To,
The Visa Officer
Republic of Korea
Chennai [Modify this according to the specific embassy where you are submitting your application]
Subject: Sponsorship Letter for Tourist Visa Application – [Wife’s name]
Dear Sir/Madam,
I, [Husband’s name], ([Passport No]), hereby confirm that I will be sponsoring the majority of the expenses for our upcoming family trip to the Republic of Korea from [Arrival Date in South Korea] to [Departure Date from South Korea] .
This sponsorship is specifically for my wife, [Wife’s name], ([Wife’s Passport no.]), who will be traveling with me and our daughter, [Daughter’s name] ([Daughter’s Passport no.], [Age]), on this family vacation.
I will be responsible for covering international flight tickets, accommodation and other major expenses. My wife will be managing daily expenses and sightseeing costs during the trip.
We assure you that we will comply with all the laws of the Republic of Korea and return to India after our planned holiday. Thank you for your kind attention.
Yours sincerely,
(Signature)
[Husband’s name]
5. The Sponsorship Letter for Toddler
This is another critical document to let the visa officer know that the child is fully sponsored by father.
[Father’s name] and [Mother’s name]
[Address]
[Email], [Phone]
[Date]
To,
The Visa Officer
Republic of Korea
Chennai [Modify this according to the specific embassy where you are submitting your application]
Subject: Sponsorship Letter for [Daughter’s name], Minor ([Age])
Dear Sir/Madam,
We, the undersigned, hereby confirm that we are the parents of [Daughter’s name] born on [Birth date], holding passport number [Passport no.]. We have enclosed a copy of our daughter’s birth certificate as proof of our relationship, along with her passport copy and our financial documents.
We undertake full financial responsibility for our child during the travel to South Korea from [Arrival date in South Korea] to [Departure date from South Korea]. All expenses including travel, accommodation, meals and any other incidental costs will be borne by us.
Our details are as follows:
Father’s Name: [Father’s name]
Passport Number: [Passport no.]
Mother’s Name: [Mother’s name]
Passport Number: [Passport no.]
We kindly request you to consider the visa application for our child and we look forward to a favorable
response. Thank you for your kind attention.
Yours sincerely,
(Signature)
[Father’s name] (Father)
(Signature)
[Mother’s name] (Mother)
6. Quick tips for document preparation
- Start early: Starting the preparation early always helps. We started preparing and collecting documents 3 weeks before the visa application submission date.
- Keep it One Page: Visa officers are busy. Keep the cover letter, sponsorship letter to one single page, bullet-pointed and clean.
- Match the Dates: Ensure the dates mentioned in your Cover Letter match your Flight Tickets and Hotel Bookings exactly.
- Bundle preparation: While preparing the bundle for each applicant, put the documents in the exact order as mentioned in the respective cover letter.
7. Final Thoughts: You’ve Got This!
Drafting these letters is often the most intimidating part of the DIY visa process, but it doesn’t have to be. By using these templates, you are ensuring that the visa officer clearly understands your family’s intent and financial stability.
Remember, the goal is clarity. You just need to be honest, organized, and precise. We spent hours stressing over these drafts, so I hope sharing them saves you some precious time!
Found this helpful? If these South Korea tourist visa cover letter and sponsorship letter templates saved you a headache, please share this post with other travellers!
Have a specific question about your letter? Drop a comment below! I’d be happy to help clarify any doubts based on our experience.
(Disclaimer: I am not an immigration expert. These templates are based on our personal application in September 2025. Please customize them to fit your specific situation.)
Note: This article was edited with the assistance of AI to ensure clarity and organization, but every fact, date, and tip is based on our actual experience.